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Please note that ProCard applications will be accepted through the current process (paper form and Box folder) through Friday, December 6. To recap, the only changes to campus processes are: The End to End Procurement Guide has been updated to reflect these changes (link (new window)); refer to the Contracting (p.11) and Ordering (p.17) sections. If you have authorization to travel during the existing moratorium, details on how to speak to an agent directly in order to book travel will be posted on our website. Watch GTV. Georgetown University 37th and O Streets, N.W. The changes will be deployed on Tuesday, August 6 in conjunction with the last effort certification in FY19. These requests will be prioritized accordingly, and not all requests can be or will be fulfilled. ProCard accounts with transactions that remain unallocated in PaymentNET for more than 45 days will be escalated for further review and action to the Campus CFO/CBO and the University CFO. Interim Vice President and Chief Human Resources Officer. Time tracking training guides are also available on gms.georgetown.edu (new window) under Training. Custom filters were added to reports to restrict access to this data based on cost center role assignments. – Georgetown Law Student Bar Association, 2020-2021. Therefore, all GMS approvals and receipts must be completed by Thursday December 19 at 9:30 a.m. For additional questions or concerns, please contact help@georgetown.edu. All POs greater than $500 and not sourced from a Requisition. Christmas Holiday Timesheet Procedure (December 23 through December 29, 2019). In conjunction with the transition of Procard to GMS Expense Reporting beginning  July 21, this role will be unassigned from most employees. We thank you in advance for your attention to this matter. Effective Monday, December 9, all new ProCard requests must be submitted in GMS. Given this change, non-union staff and AAPs on the Main, Medical and Law Center campuses, in consultation with their manager, will have two options: Option 1: If you are required to work on Monday, please identify a day prior to Wednesday, December 23, 2020 to take a floating holiday and record this day in GMS, choosing Fall Floating Holiday for the time off type. This will transition away from using Box and emails for these steps, and enable a more efficient approval process that also gives campuses more visibility into the status of contracts. With the holidays quickly approaching, please take a moment to review the Holiday Policy (HR Policy #601 (new window)) found on the HR website. Go to the Georgetown Duo enrollment page (new window). I echo President DeGioia’s sentiments in expressing my gratitude for all the work that you have done and continue to do to support our community. Drive is a cloud-based repository for documents , and Worksheets is a cloud-based spreadsheet tool. For additional questions or concerns, please contact help@georgetown.edu (new window) or sourcing@georgetown.edu (new window). We appreciate your cooperation and assistance in reviewing your information and providing answers to all requested data fields in GMS. At the time payroll runs, if a grant worktag is on a worker’s payroll costing allocation, then the system will check if the grant worktag is expired. Specifically, the Effort Certification Coordinator role will be assignable by Grant. We have also created a new Georgetown Election 2020 website (new window) that includes resources and events that you might find helpful. We are taking these steps in response to safety concerns in and around Washington, DC, for the coming week. What are the implications and what action is necessary? No matter what your holiday looks like, we wish everyone a happy, healthy and safe Thanksgiving. This year, the Georgetown community is invited to focus on Dr. King’s 1965 speech “Our God is Marching On.” In addition, faculty and staff are invited to join the January 19 Teach the Speech Teach-In workshop, featuring three mini-keynote addresses and dialogue with the speakers. The last 11 months have been like no other in modern history so we encourage you to join this special event next Tuesday and to be uplifted by the enduring words of Dr. King. To access the training dashboard, perform the following: Our hope is that having the Grants Management Training materials within GMS will make it easier to locate the materials and enhance your learning experience. They will assist you with your password reset. The GMS portal (new window), through which we invite faculty to submit their resumption plans, is now available. Due to new requirements for receipts and merchants, in-progress expense reports may need to be sent back and re-routed for approval if not approved before Sunday, July 21. To determine who on your campus has been assigned this role, please contact your campus’ business officer/senior business manager. Beginning tomorrow, October 27, the Georgetown Management System supplier portal (GMS Punchout (new window)) will be available to all faculty and staff for purchases from Staples, Amazon Business, Grainger, Fisher Scientific, and select Apple, StaplesTech and CDWG items. Unauthorized or improper use of this system may result in This year’s ceremony will be virtual, and you can watch it live at 6 p.m. on Monday, January 18 via the Georgetown Facebook page. Better current customer service, including response times, quicker quotes and reduced shipping times. FSAP will also convene two community conversations for staff who want to connect at 10 p.m. on November 3 and at 1 p.m. on November 4. CC: Cost Center Buyer, Cost Center Manager, Finance CFO, Financial Reviewer, Financial Reporter, Campus Financial Reporter, Requisitioner, Senior Business Manager, Supplier Contract Specialist, GMS Role and Supervisory Org Change Requests, time entry procedures outlined in this job aid, Mental Health, Wellness and Health Care Resources page, January 19 Teach the Speech Teach-In workshop, 2020 Winter Holiday Calendar and Payroll Procedures, Georgetown University Facebook Page (new window), Mental Health, Wellness and Health Care Resources page (new window), Coronavirus (COVID-19) Resource Center (new window), Georgetown Election 2020 website (new window), Faculty and Staff Assistance Program (FSAP) (new window), Workday 2020R2 Employee Quick Reference Guide (new window), pause on discretionary spending (new window), travel moratorium for faculty and staff (new window), sheyna.arthur@georgetown.edu (new window), Restarting Research Activities at Georgetown: a phased approach. A detailed breakdown of reporting updates is listed below: The following reports have new prompts for company and organization. To withdraw your consent, send an e-mail or written notice to:Payroll ServicesGeorgetown University2115 Wisconsin Ave, NW, Suite 600Washington DC 20007202-687-2500payrollservices@georgetown.eduIn addition, an employee’s written request to receive a paper copy of their W-2 will be considered a withdrawal of consent for electronic delivery.If an employee consents to electronic W-2 delivery and the delivery is unable to be made due to a technical problem, incorrect e-mail address, login or password, the employee will receive a paper copy. If this option does not exist, please contact the Tax Department. The impact on GMS will include new ledger accounts, new revenue and spend categories, and updates to the system’s reports. Workday has updated the underlying security model to allow for inherent restriction to this data without the need for custom filters. (new window), March 25, 2020 COVID-19 Update (new window), COVID-19 Paid Time Off policy (new window), End to End Procurement Guide (new window), Workday 2020R1 Employee Quick Reference Guide (new window), TT – All Timesheets by Supervisory Organization, TT – Reported Hours Not submitted by Week, https://financialaffairs.georgetown.edu/payroll/submitting-hours/, Allows for end-to-end recruitment functionality (from advertisement to application to hire) that can be efficiently managed in a secure, online environment, Includes a faculty-specific application and recruitment experience for candidates and academic units, Improves reporting capabilities and recordkeeping in compliance with current University policies and IDEAA requirements, My Shortcuts – new icon in header for Quick Access to Tasks and Worklets, Improved Search – predictive search, icons and better performance, Accessibility – improved UI to meet more accessible color contrast, links throughout and preview PDFs with screen readers, Redesign of Retirement and New Hire Enrollment Process, Updated candidate home view for external candidates, Improved tracking of personal charges on expense reports and repayments, Improved performance and user experience of expense reports. Cost Center Buyers (CCBs) will receive the following message in GMS with direction to amend the supplier contract: The total amount on this Purchase Order will exceed the total Supplier Contract amount. This is done to account for mailing of checks and ACH (direct deposit) file transmissions. Review all POs and take the necessary actions. For those employees who currently have a Dell laptop or desktop, the warranty and service for that computer will remain intact. A Georgetown education goes beyond the classroom, preparing you to navigate the professional world with integrity and confidence. This Workday update will deliver several enhancements to GMS. When payroll runs you should be on the lookout for an email to notify you if this has happened and if action is required by you. Revenue and Spend categories provide specificity for financial transactions. Please also be aware that the following changes will also take effect on July 1: These enhancements will enable a more efficient overall Supplier Contract process with fewer send backs, more consistency, better reporting, and improved transparency. For the third year, GU employees may now choose to receive their W-2 statement electronically instead of having a paper copy sent through the mail. This message is to inform you of upcoming enhancements to payroll processes for expired grants. On January 11, DC Mayor Bowser and the Governors of Maryland and Virginia issued a joint statement urging people not to come to Washington and to participate in inauguration events virtually. After this change, the role can be assigned with more granularity so all effort for a Grant is certified by the same person, which will improve compliance through more accurate and timely effort certification. Stakeholders assigned this role will be granted view-only access to the contract master record, including Process History and Notes. Release: 8.7.2.4 To this point GMS has had only one company (Georgetown University) and two currencies (USD and QAR). The University is coordinating closely with federal and local authorities on safety planning and more information will be shared with the University community in the days ahead. Please refer to this mapping for funds (new window) for for quick reference. Main Campus, please contact univregistrar@georgetown.edu,; Law Center, please contact lawreg@law.georgetown.edu. 1701), purpose, and program; they will not post to the grant. Please read this entire notice and, if you wish to receive all future W-2 statements from Georgetown University electronically, provide your consent. These courses cover foundational subjects such as corporate, partnership, and … To see the newly published Appropriations Committee guidelines please read the SBA Appropriations Committee Funding Guidelines. POs with Service Lines greater than or equal to $10k must be linked to a Supplier Contract. If you have any questions regarding this notice, or your W-2 statement, please contact Payroll Services. Time sheets for these dates should be completed after returning from the holiday break. Additional assistance, please contact help @ georgetown.edu in grant-related ICAs a new integration GMS. Role grants excessive access to data based on role assignments to ensure that they my access georgetown selecting the EVP..., certain financial data and reports in GMS, Adaptive and Cognos from suppliers! Sent from the holiday break sourced from a Requisition button once to proceed with this PO, amend the contract. 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